Log in

Kingdom Officer Login

This login is for Kingdom Officers and staff use only.

Username *
Password *
Remember Me
 
 

5.1 Selection and Appointment of Great Officers of State and Officers of State

 

5.1.1 In accordance with Corpora VII J 1, Great Officers of State are selected and appointed by the Crown after the solicitation of applicants and consultation with the Kingdom Seneschal.

• The incumbent Great Officer of State shall advertise the open position. Applications shall be sent to both the Crowns who will be making the selection and to the Great Officer.

• The Great Officer of State shall recommend a replacement to the Crown, but the Crown is in no way bound to follow that recommendation.

• Great Officers of State are ratified and warranted by the corresponding Corporate Officer. (If applicable).

• In accordance with Corpora VII J1, if no corresponding Corporate Officer exists, the Crown shall act unilaterally.

 

5.1.2 In accordance with Corpora VII J 2, Officers of State are selected by the Crown and ratified by the Great Officer after the solicitation of applicants.

• The Great Officer of State shall advertise the open position. Applications shall be sent to both the Crowns who will be making the selection and to the Great Officer.

• The Great Officer of State shall recommend a replacement to the Crown, but the Crown is in no way bound to follow that recommendation.

• Officers of State are ratified and warranted by the corresponding Great Officer.

 

5.2 Installation of Great Officers of State or Officers of State

Great Officers of State and Officers of State are installed by presentation at Royal Court. They must be installed within 60 days of the closing of the job posting and be installed by the monarchs who chose them for the office.

 

5.3 Membership Verification of Great Officers of State and Officers of State

Within ten (10) days of investiture or continuance in office, Great Officers of State and Officers fo State shall present their membership information demonstrating their membership is current through their initial term of office to the Kingdom Seneschal for verification. Upon renewal of term of office, membership information must again be provided.

 

5.4 Exclusion of Other Offices and Appointments of Great Officers of State and Officers of State

Great Officers of State and Officers of State may not also concurrently serve as an Officer of State or a Branch Officer. Great Officers of State and Officers of State may serve as a branch Deputy or an At-Large officer.

 

5.5 Tenure and Renewal Terms of Great Officers of State and Officers of State

The initial term of office is hereby defined as three (3) years Subsequent renewal terms are one (1) year.

 

5.6 Review and Reappointment of Great Officers of State and Officers of State

 

5.6.1 The Crown shall review a Great Officer of State’s performance at least ninety (90) days prior to the end of their term, and may ask the officer to serve a renewal term. A Great Officer of State may be reappointed for as many single renewal terms as the presiding Crown and the officer may desire.

 

5.6.2 The Great Officer of State shall review an Officer of State’s performance at least ninety (90) days prior to the end of their term, and may ask the officer to serve a renewal term. An Officer of State may be reappointed for as many single renewal terms as the presiding Crown, the Great Officer of State and the Officer of State may desire.

 

5.7 Suspension of Great Officers of State and Officers of State

In accordance with Corpora VII M, Great Officers of State and Officers of State may be suspended by the Crown for stated cause for the duration of Their reign.

 

5.8 Resignation of Great Officers of State and Officers of State

In the case of resignation of office, Great Officers of State or Officers of State are removed as of the date of their resignation.

 

5.9 Removal of Great Officers of State

In accordance with Corpora VII L 3, a Great Officer of State may be removed for cause by joint action of the Crown and the corresponding Corporate Superior. In accordance with Corpora VII L 3, if no Corporate Officer exists, the Crown shall act unilaterally.

 

5.10 Removal of Officers of State

The Crown may suspend an Officer of State for the duration of Their reign. An Officer of State may be removed by the Crown after consultation with the Great Officer of State.

 

5.11 Deputies of Great Officers of State and Officers of State

Great Officers of State may designate additional deputies who are not defined as Officers of State by Kingdom law.

• A deputy is considered an officer and in accordance with Corpora I D 2 must be a member of the SCA, Inc.

• A deputy may report to either the Great Officer of State directly or to one of their Officers of State.

• Duties and responsibilities of a deputy are the jurisdiction of the Great Officer of State and/or Officer of State to whom they report.

 

5.12 Emergency Deputies for Great Officers of State

Should a Great Officer of State resign or become unable to perform their duties, their Emergency Deputy shall take over their duties until a successor can be chosen or until the original officer is able to resume the duties of the office.

• The Emergency Deputy shall maintain all requirements of their office.

• The Emergency Deputy is not the "designated successor." The Crown retains the authority to choose the Great Officers of State.

 

5.13 Duties and Responsibilities of Branch Officers

Branch Officers shall:

• Act as a liaison between their Great Officer of State, Officers of State and their Branch

• Advise their Great Officer of State and Officer of State as need arises

• Submit such reports as are required by the Great Officer of State’s policy

• Attend Unevent

• Attend any training required by their Great Officer of State or Officer of State

 

5.14 Duties of the Kingdom Seneschal

In addition to those pertaining to all Great Officers of State and those set forth in Corpora and Kingdom law, the Kingdom Seneschal shall:

• Maintain membership lists as necessary for governing of the kingdom

• Validate all branches have the required slate of offices and the appropriate number of members

 

5.14.1 Duties of the Regional Kingdom Seneschals

For the office of the Seneschal, the Kingdom is divided into four (4) regions: Maryland/DC, Virginia, North Carolina, and GA/South Carolina. In addition to those duties and responsibilities common to all Officers of State, the Regional Kingdom Seneschal for each respective region shall:

• Act as a liaison between Branch Seneschals and the Kingdom Seneschal.

• Process branch seneschal warrant requests in accordance with Kingdom Seneschal policy for all branches

• Monitor membership expiration dates for all branch Seneschals and Territorial Baronage

• Monitor Branch membership requirements

• Ensure all branches submit a quarterly report

• Assist the Branch Seneschal with any emergencies and notifying the Kingdom Seneschal

• Submit reports to the Kingdom Seneschal in accordance with Atlantian polices

• Perform other duties outlined in the Kingdom Seneschal policies

 

5.14.2 Duties of the Kingdom Chancellor of Youth Activities

In addition to those pertaining to all Officers of State, the Kingdom Chancellor of Youth Activities shall:

• Advise the Kingdom Seneschal on matters related to Kingdom youth activities

• Warrant and oversee the Dean of the Pages Academy

• Establish and oversee all Kingdom Youth Activity Programs

• Warrant and train all Branch Youth Officers

 

5.14.3 Duties of the Kingdom Clerk of Law

In addition to those pertaining to all Officers of State, the Kingdom Clerk of Law shall:

• Maintain the current official compilation of Kingdom Law and Policy

• Enter all updates to the official copy of Kingdom Law and Policy and to the Kingdom web site within fourteen (14) days from the date of publication in the Kingdom newsletter’s electronic supplement

• Review Kingdom law when changes are proposed or made to Corpora

• Publish notes from Curia Regis on the Kingdom web site within fourteen (14) days of the meeting

 

5.14.4 Duties of the Kingdom Waiver Secretary

In addition to those pertaining to all Officers of State , the Kingdom Waiver Secretary shall supervise and coordinate the collection and storage of signed waivers in accordance with the By-Laws and Corporate Policy VI E.

 

5.14.5 Duties of the Kingdom Calendar Coordinator

In addition to those pertaining to all Officers of State, the Kingdom Calendar Coordinator shall:

• Maintain and publish the Kingdom Calendar

• Enforce the 150 mile event to event restriction - 16 -

• Validate the completion of event registrations in accordance with the Kingdom Seneschal policy

 

5.14.6 Duties of the Kingdom Event Bids Coordinator

In addition to those pertaining to all Officers of State, the Kingdom Event Bids Coordinator shall:

•Manage the state of all kingdom event bids that are the responsibility of the Kingdom Seneschal’s office

•Encourage and actively solicit bids from branches, households and individuals

 

5.15 Duties of the Triton Principal Herald

In addition to those pertaining to all Great Officers of State and those set forth in Corpora, the Triton Principal Herald shall:

• Be responsible for Kingdom activities for the College of Heralds and Scribes

• Promote excellence in, and qualify and coordinate heralds for field and court heraldry at events

 

5.15.1 Duties of the Golden Dolphin Herald

In addition to those pertaining to all Officers of State, the Golden Dolphin Herald shall be responsible for heraldic submissions for residents and branches of the Kingdom of Atlantia.

 

5.15.2 Duties of the Clerk of the Signet

In addition to those pertaining to all Officers of State, the Clerk of the Signet shall:

• Supervise the production of scrolls required by Kingdom Law

• Coordinate scribal groups and artists to provide work for the Office of the Signet

• Maintain a handbook of standards and protocols for the production of scrolls.

• Promote the development of calligraphy and illumination in the Kingdom

 

5.15.3 Duties of the Clerk of Precedence

In addition to those pertaining to all Officers of State, the Clerk of Precedence shall:

• Maintain a list of all Awards and Orders in the Kingdom of Atlantia

• Maintain a complete listing of Award and Order recipients

• Maintain the calculation of Precedence

 

5.16 Duties of the Kingdom Earl Marshal

In addition to those pertaining to all Great Officers of State and those set forth in Corpora, the Kingdom Earl Marshal shall:

• Ensure safety and chivalrous conduct within the lists in Atlantia

• Ensure that the Rules of the List are followed in all fighting in the Kingdom

• Set and enforce weapon and armor standards, conventions of combat, and authorization requirements

• Be responsible for the formulation, publication, and distribution of the rules of all marshal activities and the marshal’s policy. The Earl Marshal may delegate to one or more deputies for this purpose, but the ultimate responsibility lies with the Earl Marshal

• Conduct appropriate review of sanctions imposed by the Marshal in Charge of an Event (MIC). The participants must be notified within five (5) business days of receiving the report, or appeal, whichever arrives first. The participants must be informed of the status of the investigation – closed and upheld, closed and overturned, or pending further investigation, with an explanation of the reason for delaying a decision

• Ensure all martial activities comply with the requirements of Corpora and the Society Marshal’s Policies

• Warrant all Atlantian Marshals; this task may be delegated to the Deputy Earl Marshals, but the Earl Marshal retains responsible all warrants issued

• Appoint Deputies for each Combat Discipline

• Determine and publish the rules and regulations for experimental weapons and other experimental rules

• Act as the arbiter for interpretation of all conventions or policies for all disciplines of combat

 

5.16.1 Duties of the Kingdom Minister of the Lists (KMOL)

In addition to those pertaining to all Officers of State, the Kingdom Minister of the Lists shall:

• Maintain accurate records of the fighting activities, the authorized fighters of the Kingdom, and the marshallate

• Provide such rosters as needed to the Earl Marshal, local ministers of lists, and knight marshals

• Supervise and coordinate the actions of all List Officers within the Kingdom

• In conjunction with the MoL training deputies, train, warrant, and keep an active list of warranted MoLs

• Organize tournaments, record the results, and ensure that the list is run correctly and efficiently

• Be responsible for all the paperwork necessary to maintain fighter authorizations

• Run the List Table (or find a suitable replacement acceptable to both the Kingdom Earl Marshal and the Crown) at Crown Tournament

• Work in partnership with the Marshals administering combat activities

• Issue authorization cards and update and maintain the fighter database

• Propose change in policy for the office as needed

 

5.16.2 Duties of the Discipline Specific Deputies to the Earl Marshal

The discipline specific deputies are: Armored Combat, Rapier, Combat Archery, Siege, Equestrian, Target Archery, Thrown Weapons, Youth Armored Combat and Youth Rapier Combat. In addition to those duties and responsibilities common to all Officers of State and those set forth in Corpora, the Deputy Earl Marshal for each discipline shall: 

• Serve as part of the chain of appeals for issues related to their discipline

• Understand and enforce the rules, conventions and policies covering their discipline

• Propose change in policy for the office as needed

• Communicate to the populace as needed through the Kingdom’s Electronic Newsletter supplement, the Kingdom Announcements List and/or the Kingdom web site

• Warrant marshals for their discipline under the Earl Marshal’s authority

• Monitor event reports and track any on-going issues within their discipline

• Lead investigations into issues dealing with their discipline

 

5.17 Duties of the Kingdom Chancellor of the Exchequer

In addition to those pertaining to all Great Officers of State, those set forth in Corpora, and those indicated in the Kingdom Financial Policy. The Kingdom Chancellor of the Exchequer shall ensure the Non-Member Surcharge (NMS) is collected at each event and forwarded to the Society, as required by the Chancellor of the Exchequer Kingdom Officer’s Reference Handbook chapter 6 II 5.

 

5.17.1 Duties of the Regional Kingdom Exchequers

In addition to those pertaining to all Officers of State, the Regional Kingdom Exchequers shall:

• Provide oversight and guidance to local branch exchequers

• Receive all quarterly and doomsday reports, and submit to the Kingdom Chancellor of the Exchequer status and recommendations regarding all branches

• To validate the quarterly reports for incipient branches against data provided by the sponsoring branches

• Develop and submit a consolidated doomsday report for the Region

 

5.17.2 Kingdom Chamberlain

In addition to those pertaining to all Officers of State the Kingdom Chamberlain shall:

• Supervise and be responsible for the deputies who report to the Kingdom Chamberlain

• Be responsible for the maintenance and storage of the royal regalia and property

• Maintain an accurate database of regalia and property.

o The database shall include when and from whom an item of regalia or property was purchased or donated along with instructions for its care and maintenance.

o The database shall include the location of all regalia and property. If the regalia or property has been released from Kingdom storage, the database must include contact information (name, email address and phone number) for the individual responsible for the released item.

o Create an inventory of all royal regalia and property being transferred to Royalty (Crowns and/or Coronets), or Officers, to be completed immediately prior to the transfer to an individual for use. Incoming Royalty shall accept custody of royal regalia and property to be placed in their care by signed receipt of the completed inventory

• Complete the standard “Lease Agreement” for use of the Atlantian crowns and coronets in conjunction with the Kingdom Seneschal, the King, Queen, Crown Prince and Princess including collection of the per person lease fee, providing copies of the executed lease to all parties and sending collected fees to the Kingdom Chancellor of the Exchequer for deposit

• Should the Crowns, Coronets, or Officers fail to sign the "Lease Agreement" or Inventory, the Kingdom Chamberlain shall not release any items to them.

• Communicate to the Kingdom Exchequer all information about new items of regalia, including the source, value and care of items

• Obtain an appraisal of all regalia by a jeweler or appropriate craftsman every 5 years after consultation with the Kingdom Chancellor of the Exchequer

• Supervise the maintenance and repair of the Regalia, including notifying the Kingdom Chancellor of the Exchequer of those items in need of repair or replacement

• Any item of Regalia that is found to be missing or damaged beyond the scope of normal wear shall be replaced or repaired at the expense of the individual responsible for said item

• Consult with the Atlantian Council of the Exchequer and the Regalia Committee about retirement or removal of Kingdom property inventory due to wear, age or Kingdom needs. Removal of inventory shall be done via Society approved methods

• Ensure that there is a database of the Kingdom Award Medallions containing all relevant information such as: maker, cost of medallions, lead-time, order quantities, etc.

• Ensure that there shall be an appropriate Atlantian Kingdom Encampment at major events and Wars attend by Their Majesties and/or Their Heirs. To include, registering with the event staff for camping, field, etc. and acting as liaison to the Event Staff.

• Coordinate with the Kingdom Encampment Steward at any major event or war to ensure kingdom property and regalia used for the camp is delivered and returned in good condition

 

5.17.3 Duties of the Kingdom NMS Secretary

In addition to those pertaining to all Officers of State, the Kingdom NMS Secretary shall:

• Report quarterly to the Chancellor of the Exchequer on the current NMS status

• Ensure that groups are collecting the NMS as appropriate and forwarding them to the appropriate kingdom account

• Notify the Chancellor of the Exchequer of the NMS to be sent to the Corporate Office

 

5.18 Duties of the Kingdom Chronicler

In addition to those pertaining to all Officers of State and those set forth in Corpora, the Kingdom Chronicler shall:

• Supervise all official newsletter activities of the Kingdom

• Be the editor of the Kingdom newsletter

• Publish changes to Kingdom law policy. The Kingdom Chronicler shall not publish such changes without electronic approval from the Crown.

 

5.18.1 Duties of the Kingdom Historian

In addition to those pertaining to all Officers of State the Kingdom Historian shall record, maintain and publish on the Kingdom web site facts about the Kingdom, its Monarchs, Officers, and branches.

 

5.19 Duties of the Kingdom Minister of Arts and Sciences

The Kingdom Minister of Arts and Sciences (KMoAS) is responsible for promoting and fostering Arts and Science activities within the Kingdom, for encouraging Royal and other noble patronage of artisans, and for fostering the creation and growth of guilds within the Kingdom.  In addition to those duties pertaining to all Great Officers of State and those set forth in Corpora, the Kingdom Minister of Arts and Sciences shall also:

•Be responsible for and oversee the Kingdom Notables as outlined in the Charter of Atlantian Kingdom Notables in Appendix E of Kingdom Law.

•Coordinate with the Arts and Sciences officers of the Kingdom to regularly sponsor classes, symposia, and other educational opportunities to acquaint the populace with the basic knowledge and skills vital to the continuing growth and life of the arts and sciences within the Kingdom.

•Promote the historically accurate representation of medieval arts and sciences through competitions, education, and demonstrations.

•Be responsible for the organization and conduct of the Kingdom Arts and Sciences Festival, including attending and overseeing the competitions.

•Interpret and maintain the Kingdom rules and judging criteria for Arts and Sciences competitions, including advising judges in competition as to fair judging format, and ensuring that judging criteria are readily available to Arts and Sciences Officers in each group within the Kingdom.

•Appoint deputies as necessary to fulfill the requirements of the office.

 

5.19.1 Duties of the Chancellor of the University

In addition to those pertaining to all Officers of State, the Kingdom Chancellor of the University shall:

• Conduct University sessions as defined in the University Charter

• Manage and participate in the event bidding process for Universities

 

5.20 Duties of the Kingdom Web Minister

In addition to those pertaining to all Great Officers of State, and those set forth in Corpora, the Kingdom Web Minister shall:

• Maintain and monitor the Kingdom’s Internet resources and interests to include the sub-domain names, Atlantia.sca.org and the Kingdom email aliases

• Monitor the recognized web pages of the Kingdom to ensure that they are in compliance with current SCA and Kingdom policy

• Lend technical assistance to the recognized web ministers and other Atlantian branches or recognized groups desiring to create a web presence as needed

• Provide full log in access for the Monarchs and Heirs in accordance with all Kingdom Laws; including Award Recommendation System, Electronic System for Pollings, and Court Docket

 

5.21 Duties of the Kingdom Chatelain

In addition to those pertaining to all Great Officers of State and those set forth in Corpora, the Kingdom Chatelain shall coordinate materials and information for the familiarization of new members to the Society.

End FAQ

Date April 2016 -- 811.05 KB
 
Go to top