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4.1 Duties of the Kingdom Minister of the Lists

The Kingdom Minister of the List (KMoL) shall maintain a list of all authorized fighters in the Kingdom and a roster of all warranted Ministers of the List (MoL).

      1. The fighter list and MoL roster will be published qat least quarterly each year. These records will be made available to all warranted MoLs.
        1. The fighter list shall be published as two separate lists. The current list shall contain the names of all fighters in the kingdom with a valid authorization card. The recent expirations' list shall contain the names of all fighters whose cards have expired in the four years preceding publication of the current list.

4.2 Becoming a Minister of the Lists

      1. MoLs shall be warranted for a period of two years. Warrants shall be issued and maintained at the discretion of the KMoL.
        1. All MoL's must request warrant renewal from the KMoL in writing. MoL's must work a minimum of 1 event in the previous year in order to remain warranted; this requirement may be waived at the KMoL's discretion.
      2. Anyone wishing to become an MoL must attend the MoL 101 class and complete the MoL internship program.
        1. After taking the MoL 101 class, the MoL trainees must complete a written test. Upon completion of the written test and internship program:
          1. The Intern must submit, in writing, their desire to take on the office, legal name, SCA name, address, phone number, home branch, email (if available), membership number, and membership expiration date. To support the KMoL office's electronic publication efforts, the candidate must also indicate whether they want quarterly packets in print (receive hardcopy packet) or electronic form (download from the Worldwide Web). The trainee must also confirm or deny 'permission to publish' their contact information in print and/or on-line.
        2. The internship program consists of the following:
          1. The Deputy KMoL for Training maintains a list of senior MoLs who are qualified to act as Mentors. Interns must assist a Mentor MoL at a minimum of two events.
          2. Both events must involve a tournament format or list tree so the Intern may gain field experience in running tournaments.
          3. In order to train at an event, the Intern MoL must get prior approval of the MoL-in-Charge of the event.
          4. After each event is complete, the Mentor MoL mentor who worked with the Intern at that event will sign off on the Intern's paperwork. The Intern does not have to work with the same Mentor for both events, although they may.
          5. After the Intern completes two events, they must submit the completed Internship forms with their Mentors' signatures to the Deputy KMoL for Training, who will review the Intern's paperwork, discuss their progress with the Mentoring MoLs, and either recommend warranting or further training.
        3. The Deputy KMoL for Training may, at their discretion, waive the Internship requirements.
        4. Intern may not serve as a group officer nor as a MoL-in-Charge. They may not sign off as MoL on any list office paperwork. A Mentor warranted MoL must supervise all of an Intern's activities.

4.3 Duties of a Minister of the Lists

      1. A warranted MoL is required to administer all combat activities at Atlantian events. For the purposes of this policy only, an Atlantian event is defined as any event announced in The Acorn. Any combat activity, including tournaments, demos, war practices, and training at Universities or Collegiums, held at these events requires an MoL.
        1. Each event shall have an MoL-in-Charge who is responsible for filing a tournament report within 14 calendar days of the event.
      2. The MoL must ensure that each fighter checks in and completes the appropriate paperwork prior to entering the lists.
      3. The MoL shall prepare one report for each tournament held at an event. If you have three tournaments, the KMoL's office should receive three report forms.
        1. If a tournament is scheduled but does not occur or is started but not completed, the MoL should send a tournament report stating this fact and the reason, for example bad weather or lack of marshals.
        2. All fees collected must be included with the tournament report. If fees are not paid the authorization or renewals will be void. These funds may not be run through personal accounts. MoLs must have a branch Exchequer issue a check for the total amount. Checks must be made out to "SCA, Inc./ Kingdom of Atlantia" and be included with the tournament report.
        3. A copy of the tournament report shall be submitted to the seneschal of the sponsoring branch.
      4. Each month the KMoL will publish a list in The Acorn of overdue tournament reports. The MoL-in-Charge will have one month from the date of notification to submit the tournament report or contact the KMoL to resolve any problems.
        1. If at the end of the first month of past due notification, the MoL-in-Charge has not resolved the problem with the KMoL, the branch Seneschal will be responsible for locating and submitting the missing report or rectifying any issues with that report. The branch seneschal will have a second month to submit the missing report. The MoL-in-Charge will be suspended.
        2. At the end of two months, if the KMoL has not received the communication concerning the missing report, the branch sponsoring the event will be suspended from holding martial activities at events. All authorizations and/or renewals processed at the event may be voided by the KMoL. An announcement will be placed in The Acorn concerning the status of the authorizations/renewals.
          1. This suspension of the branch will be permanent unless all issues can be resolved and a letter is received from the branch seneschal requesting that the branch be reinstated. The suspension of the MoL-in-Charge will be permanent unless all issues can be resolved with the KMoL.
          2. Branches that have been suspended will be barred from holding fighting events until they have resolved all issues surrounding the event or the KmoL has approved a substitute for a specific tournament/event. Branch suspensions will be published in The Acorn.
      5. It is recommended that all independent branches (such as Shires, Baronies, and Strongholds) and sub-branches (Cantons and Colleges) have an MOL if they wish to host fighting events.

4.4 Requirements for Participation in Combat

      1. All gentles who wish to participate in combat activities in any capacity at an event as defined in 4.3.1 must sign in with the MoL-in-Charge of the event.
      2. All fighters must present a valid combat authorization card to the list table when signing in for a tournament. The MoL shall verify the fighter's authorizations with this card and/or the current fighter list. Photocopies of authorizations card are not acceptable.

4.5 Authorization Records

      1. Authorization requirements are issued and administrated by the Kingdom Marshal's office. For an authorization or renewal to be officially recorded the following forms must be completed, signed, and accompanied by the $5 fee or the authorization/renewal will be void.
        1. Verification of Authorization form. One of these forms must be completed any time the MoL processes an authorization, add-on weapons form, transfer of authorizations from another Kingdom, renewal of an expired card, or a lost card.
        2. Authorization Form/Temporary Card: Three copies are required. (One card goes to the KMoL with the tournament report, one card remains with the MoL-in-Charge's records, and the third card goes to the fighter to serve as their temporary authorization card.) This temporary card will be valid for three months. For example, if the authorization takes place on 1/00, the expiration date will be 4/00.
          1. For an authorization, the marshals, MoL, and fighter must sign the temporary card.
          2. For an renewal, the MoL and the fighter must sign the temporary card.
      2. If a fighter is authorizing in an add-on weapon form, the process is exactly the same as if it were a new authorization and new cards will be issued. MoLs may NOT make any changes to the existing fighter card.

4.6 Renewal of Authorizations and Confirmation of Authorizations

      1. Combat Authorization Cards are valid for four years from date of issue. At the end of that time, a fighter must execute a renewal. This may be done at an event list table or through a MoL-at-Large.
        1. If the fighter is on the list of recently expired fighters, they may complete a renewal and fight.
        2. If the fighter cannot or will not renew or reauthorize, they may not fight.
        3. If a fighter's card has been expired for more than four years, all of their authorizations become void and they must re-authorize in all weapons forms.
      2. If a fighter's card has been expired for more than four years, all of their authorizations become void and they must re-authorize in all weapons forms.

4.7 Out of Kingdom Fighters

      1. If a fighter from another Kingdom is visiting Atlantia, they must show the authorization card from their Kingdom of residence in order to participate in combat activities.
      2. When a fighter from another Kingdom moves to Atlantia, they must obtain an Atlantian authorization card within three months of their first Atlantian event. During this three month grace period, they may fight using their previous Kingdom's authorization card. To transfer authorization, the MoL should have the fighter and marshals complete a Verification of Authorization, and pay the fee. Then, the MoL should issue the fighter a temporary card.

4.8 Minors

Minors are a special case in combat. Any minor (aged 16 to 17 years) who wishes to engage in combat with adults, must authorize and go through the process prescribed by the Kingdom Marshal's office. If a minor wishes to authorize, the MoL must insure that the normal paperwork, as well as the additional forms stipulated by the Kingdom Marshal policies, have been completed before the authorization may be attempted.

      1. Minor combatants will be issued a yellow card, which will expire on their eighteenth birthday. When signing in an authorized minor combatant, the MoL should ask to see their fighter card, and either their parent or guardian or their signed and notarized Minor Medical Authorization and adult authorized by the form to seek medical treatment for the minor.
      2. For minor combatants seeking to authorize for the first time, the MoL should ask to see proof of waiver on file at SCA Corporate Headquarters (blue membership card), or have the minor's parent or guardian sign and submit a Minor's Consent to Participate and Hold Harmless Agreement (Minor Waiver) for the minor combatant.

4.9 Cavalry

      1. All individuals participating in Cavalry events are required by Society policy to sign a State-specific Equestrian Waiver (where the event is located).
      2. For all cavalry participants seeking authorization or add-on forms, an individual, State-specific Equestrian Waiver must accompany the Verification of Authorization and temporary cards.

4.10 Youth Combat

Youth Combatants are a special case in combat. Any minor (aged 7 to 17 years) who wishes to authorize as a Youth Combatant must go through the process prescribed by the Kingdom Marshal's office. If a minor wishes to authorize, the MoL must insure that the normal paperwork, as well as the additional forms stipulated by the Kingdom Marshal policies, have been completed before the authorization may be attempted.

      1. Youth Combatants will be issued a green authorization card, which will expire in three (3) years from the authorization date, or their 18th birthday, whichever occurs first. When signing in at the list table, the Mol should ask to see the youth's Permission to Practice form or authorization card, and their parent or guardian.
      2. Future Youth Combatants must attend the Youth Combat Class (taught by warranted Youth Combat Marshals) with their parent or guardian. At the completion of the class, the parent or guardian, YC Marshal, and MoL will complete the top two portions of the Permission to Practice form. The parent or guardian and the MoL will complete the Youth Combat Verification of Authorization, complete with proof of waiver information. The MoL will submit the YC VOA and waiver information to the KMOL.
      3. For youths seeking to authorize for the first time, the MoL should ask to see the youth's Permission to Practice form, their parent or legal guardian, and proof of waiver on file at SCA Corporate Headquarters (blue membership card), or have the youth's parent or guardian sign and submit a Minor's Consent to Participate and Hold Harmless Agreement (Minor Waiver) for the youth combatant.

End FAQ

The Atlantian Book of Policy (Updated - 2017-02-01)
Date Monday, February 01, 2017 -- 713 KB
 
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