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Effective February 2017

Effective February 2017 By the Grace of Their Majesties of Atlantia, Guillaume Thomas and Alyna, this is the updated Atlantian Book of Policy, being a compilation of the Policies of the Great Officers of State of the Kingdom of Atlantia. Atlantia is a branch of the Society for Creative Anachronism, Inc., and this Policy is published as a service to the SCA's membership. Subscriptions (available only to members) are $35 per year. Memberships are available from the Office of the Registry, SCA, Inc., P.O. Box 360789, Milpitas, CA 65036-0789. All changes of address or questions about subscriptions should be sent to the Registry.

(c) Copyright (2017), Society for Creative Anachronism, Inc. This document is provided for your information and may be reproduced locally. In case of a discrepancy between The Atlantian Book of Policy kept by the Kingdom Clerk of Law, and reproduced copies or electronic versions, The One True Atlantian Book of Policy held by The Clerk of Law has precedence. Reproductions of The Atlantian Book of Policy may be acquired by contacting the Atlantian Kingdom Chronicler. Please respect the legal rights of our contributors.

1.1 Group Seneschal

      1. Every group must have a seneschal.
      2. To receive a warrant, the warrant form on the Atlantia.sca.org website should be sent to the Regional Deputy Seneschal stating the outgoing seneschal's intent to resign and the nominee's willingness to accept the office. The warrant request must include the nominee's SCA and legal names, complete address, telephone numbers (day and evening), and times most easily reached by phone, membership number, type, and expiration date. It requires the signatures of both the outgoing seneschal and the nominee and two other group officers. In the case of a Barony, the signature/s of the current Baronage is required. Should this be impossible (due, for example, to the death, severe illness, or disappearance of the outgoing seneschal) a letter of explanation should be presented to the Kingdom Seneschal, signed by at least two group officers. Please remember that all officers are appointed by the Crown and the corresponding Officer of State. Letters regarding a change in the seneschal should say: "The people of X request that Y be appointed as the senescha l", not "Y is the new seneschal of X". In accordance with Corpora, all seneschals must be paid members of the SCA, and must have ready access to the kingdom newsletter. Seneschals are considered "Acting" once their request for a warrant has been received by a regional seneschal. Seneschals are warranted when they are listed in the Acorn.
      3. Every seneschal should check his or her listing in each month's Acorn to be sure that the information there is accurate, current, complete, and should notify the Kingdom Seneschal promptly of any changes. Any contact information changes are to be sent concurrently to the Kingdom Seneschal and the Kingdom Chronicler.
      4. Every seneschal should have a deputy, who should be prepared to take over the seneschal's office on short notice. The deputy Seneschal of every branch should be warranted in the same manner listed in 1.1.2. The Kingdom Seneschal is to be notified of any change in the deputy's name, address, or telephone number.
      5. Each seneschal shall be warranted for a term of two years. A seneschal may request re-warranting for a second two-year term, not to exceed a total of four consecutive years in office. No seneschal may hold any other office, at any level, unless the other office requires so little work as to not interfere with the seneschal's duties AND no one else can be found to fill it. The Seneschal must request approval from the Kingdom Seneschal to hold any additional office. No territorial Baron or Baroness may be seneschal of his/her Barony or of any College or Canton therein.
      6. All branch seneschals and deputies of the Kingdom Seneschal must have regular daily access to e-mail and to the World Wide Web. All seneschals must also be willing to participate in the branch seneschals electronic list.
      7. All seneschals and candidates for seneschal warrants must be subjects of Atlantia by residence or treaty as described in the governing documents.
      8. All seneschals must attend the Seneschal 101 class on the duties of the seneschal and the Seneschal 102 class on SCA policy and procedure within 90 days of assuming the office. This may be done at an Atlantian University or by appointment with the Kingdom Seneschal or a Regional Seneschal to be done at another Atlantian Event. Seneschals must take this class with every renewal of a warrant.

1.2 Duties

      1. The seneschal shall act as the president of the local chapter of the SCA, Inc. The seneschal is responsible for filing all reports and signed event waiver materials, as required by the Kingdom Seneschal.
      2. Every seneschal is expected to attend meetings of the Curia Regis. He/she may send a representative with a written proxy, or may send a letter to the King and Queen stating that he/she cannot attend. The letter should outline the seneschal's opinions concerning items on the agenda. Any seneschal who is not represented at Curia should not expect to be otherwise consulted on items to be addressed in Curia.
      3. Every seneschal is expected to attend Unevent. He/she may send a representative with a written proxy.
      4. A seneschal shall represent other officers under the following circumstances: When a required office is vacant, the seneschal of the group is responsible for filing any reports required of the missing officer. When the office of the Chancellor of the Exchequer (Treasurer) is vacant, the seneschal is responsible for filing the annual tax report and any interim reports required by the Kingdom Exchequer.
      5. While the seneschal is responsible for confirming group officer transition with that office's kingdom superior, the seneschal does not select any group officers.
      6. Event stewards/autocrats are considered to be deputies of the local Seneschal for the duration of the event. The seneschal shall have every event steward/ autocrat complete an Event Steward warrant (found on the Atlantia.sca.org website.) This document will be kept in the branch seneschal’s files with the other documents relating to the event for 7 years.

1.3 Submission of Reports and Waivers

      1. Reports: It is the duty of the local seneschal to keep the Kingdom Seneschal informed of local developments.
        1. Quarterly reports are due on January 5 (for the period October 1 – December 31), April 5 (for the period January 1 - March 31), July 8 (for the period April 1 – June 31) and October 5 (July 1 – September 30). Reports shall be sent via the Atlantian Seneschal online report system. In the event that the online system is down or a Seneschal is temporarily unable to access the system, email or hardcopy reports will be accepted. Written reports should be legibly written on 8-1/2" X 11" paper and reports should include, at a minimum, the following information:
          • The date
          • The group name
          • The quarter for which the report is being submitted
          • Seneschal's (and deputy's) SCA and legal names, mailing addresses, telephone numbers, addresses (if available), membership numbers, and expiration dates
          • Estimated number of active members and estimated number of paid members in the group.
          • A list of all other officers and any unfilled offices.

          Thereafter, the report should describe any events/demos held by the group during the reporting period, a list of any regular practices/meetings/workshops held, anything special your group did and should be noticed for, any noticeable change (up or down) in the level of local activity, and any change in local officers. In addition, reports should include any group goals for the upcoming quarter(s), any problems experienced (and their resolution if any) and any suggestions for the Kingdom Seneschal.

        2. Interim reports should be submitted to the Kingdom Seneschal and/or regional seneschals in the event of emergencies or major problems arising within the group, or in the group's interaction with modern non-SCA entities.
        3. Seneschals are to send copies of the quarterly seneschal reports to the Kingdom Chatelaine and Chancellor of Youth Activities if these offices are not filled for their group.
        4. Canton and College Seneschals must provide a copy of their report to their Baronial counterpart, in addition to the regional seneschal.
        5. Seneschals of Colleges (which are based at an institution or facility and not zip code of residence) should include a membership list of modern names with group reports, which will define residency.
        6. A group that misses two consecutive reporting cycles should be prepared to provide good reasons why its seneschal should not be replaced, or the seneschal will be recommended to the Crown for removal and the group recommended for suspension. Groups with a pattern of missing/late reports may be recommended for dissolution.
      2. Waivers: It is the duty of the responsible seneschal to file signed waivers with the Kingdom Waiver Secretary to ensure their proper long-term storage in accordance with corporate policies.
        1. Event Waivers: Any waiver signed during the course of an official Society event will be collected by the seneschal of the hosting group at the completion of the event. 1 All signed event waivers and a completed event waiver report will be submitted to the Kingdom Waiver Secretary within fourteen calendar days of the completion of the event.
        2. Fighter Practice Waivers: In the event that a group has no warranted marshal or is not hosting fighting practices, the seneschal will complete a fighter practice waiver report, certifying that no fighter practice waivers were collected, and submit it to the Kingdom Waiver Secretary. An electronic fighter practice waiver report may be accepted at the discretion of the Kingdom Waiver Secretary.
          1. The fighter practice waiver report will be submitted on a quarterly basis, in accordance with the following schedule: Due April 15 (for fighter practices held between January 1 - March 31); July 15 (April 1 - June 30); October 15 (July 1 - September 30); and January 15 (October 1 - December 31).
          2. Groups hosting fighter practices must submit those waivers on the same quarterly basis to the Kingdom Waiver Secretary.
        3. Late- or non-submission of waiver materials: If waiver materials have not been received by the Kingdom Waiver Secretary by the due date, the seneschal of the hosting group will be issued a warning, and may be granted a grace period of up to fourteen days.
          1. The seneschal of the hosting group may submit a request for a grace period to the Kingdom Waiver Secretary, which will be granted at his or her discretion.
          2. In the event of partial or total catastrophic loss of waiver materials, the seneschal of the hosting group may submit a request for release from waiver filing requirements to the Kingdom Waiver Secretary for that event or fighter practice period.
          3. In the event that the waiver materials have not been received within the authorized period, and no release from waiver filing requirements has been granted, the group will be recommended for sanctions to the Kingdom Seneschal.
      3. Every group should file its own reports and waiver materials, i.e., Baronies should report baronial activities, not Canton activities, and Cantons should report independently.
      4. The seneschal may delegate submission of these reports or waiver materials to a deputy, but it is the seneschal's responsibility to see that the reports are filed.

1.4 Incipient Branches

      1. Incipient branches have no official status or territory until they advance to full status.
      2. Society members who wish to form a branch or advance an existing branch or group of branches in status must first determine whether the area they have in mind is eligible for such treatment, decide upon established borders (enclosing a single, contiguous area), and choose a branch designation. This process shall involve consultation with the Kingdom, Regional, and Principality (if any) Seneschal, and with the Seneschals of any nearby branches.
      3. Determine that the proposed region has sufficient membership and interest to indicate the ability to sustain minimum membership requirements.
      4. Members of the proposed region must have copies of the Atlantian Great Book of Law, the Atlantian Book of Policy, The SCA Organizational Handbook, and the Known World Handbook.
      5. The appropriate Great Officers of Atlantia must be contacted to obtain approval for, at a minimum, the respective required officers.
      6. A consensus must be reached as to a proposed name (and device, where required and/or desired), and heraldry should be submitted to the College of Arms as defined by the Atlantian College of Arms.
      7. Upon completion of the above tasks, the group must file a New Branch Application (New Branch Applications are available from the Regional Seneschal), which includes indication that the above requirements have been met, a map clearly showing the proposed boundaries, and those boundaries of the surrounding groups, and letters from the seneschals of all groups bordering and/or potentially affected by the change, and indication of approval from the appropriate Great Officers.
      8. All paperwork must be sent to the Seneschal of the branch with jurisdiction over the area (as defined by kingdom law and custom), who shall review it and forward it to the Kingdom Seneschal (through any designated representative) with a recommendation.
      9. A group will be recognized as "incipient" and listed in the Regnum when it has:
        • Met all prerequisites for incipiency.
        • Submitted a complete New Branch Application.
        • Met the minimum officer requirements as listed in Corpora.
      10. The president of the incipient group shall be considered a deputy seneschal of the sponsoring group, and shall perform all functions required of other seneschals, which includes the filing of reports and waiver materials.
      11. An incipient group must fulfill the following requirements for advancement to full status: Have a consensus among members in the area favoring establishment of the proposed branch.
        • Have a name (and device, where required) registered with the College of Arms.
        • Continue to meet the minimum officer requirements as specified in Corpora.
        • Sustain minimum membership requirements as defined in Corpora.
        • Host at least one society event under the sponsorship of an established group.
        • Have continued in good standing for at least one year after filing the New Branch Application.
      12. After all requirements are met, the populace of the affected area must prepare a petition to request the group be elevated to full status, setting forth the proportion of their numbers favoring the move, and the manner in which the requirements have been met, and send it to the appropriate representative. The Kingdom Seneschal shall review the petition and proceed as per Corpora.
      13. Incipient groups that miss two consecutive reporting cycles and/or that are suspended for more than one reporting cycle should be prepared to provide good reasons why they should not be disbanded.

1.5 Group Definitions & Responsibilities

      1. Group boundaries are defined by zip codes. People residing in a group's zip codes are counted as members of that group for the purpose of minimum membership for group status, pollings for group status changes, etc.
      2. Except in unusual circumstances, no new group will be approved within 50 miles or an hour's driving time of an established group.
      3. All events must be sponsored by a group. Any group sponsoring an event within another group's boundaries must obtain the consent of the other group's seneschal.

1.6 Reserved

      1. No Further Text

1.7 Chancellor of Youth Activities

      1. The Purpose of the Family and Youth Programs.
        1. To facilitate the education of youth about the SCA and history within the SCA period; support and encourage the participation of youth in age- appropriate activities; provide activities for all youth and to help parents encourage their children and teens to become an active and vital part of the SCA; and assist Seneschals, Chatelaines, Autocrats, Youth Officers, and Coordinators in providing and/or organizing classes, educational activities, and opportunities for all youth to become more involved within the SCA.
      2. Duties and Responsibilities of the Chancellor of Youth Activities
        1. To act as the Kingdom liaison for and oversee non-combat related youth programs and related websites; and to establish and develop policies/guidelines for non-combat related youth programs within Atlantia.
        2. To keep all Youth Officers and the Seneschallate notified of relevant changes to the office, to provide resources, and facilitate communication between offices. (For groups without a Local Youth Officer, the office of the Seneschal shall be responsible for the duties of the Local Youth Officer.)
        3. To report, as required, to the Special Deputy for Family and Youth Programs and to the Kingdom Seneschal.
        4. To ensure the coordination of Youth Activities at Kingdom-level events, Atlantian-sponsored activities at inter-kingdom wars, universities, and collegia.
        5. To maintain and publish a current roster of all Regional Vice-Chancellors of Youth, Local Youth Officers, and Youth Officers-at-large, in Atlantia.
        6. To verify that all youth officers maintain a current SCA background check.
      3. Duties and Responsibilities of Youth Officers
        1. The Vice-Chancellor of the Pages’ Academy. To manage and support the Pages’ Academy and ensuring the program enhances the Kingdom’s Family and Youth Program; serve as the Kingdom-level liaison for the Pages’ Academy; and ensure the facilitation of Page classes, activities, and inductions.
        2. Regional Vice-Chancellors of Youth
          1. A warranted Youth Officer that assists the Chancellor of Family and Youth Programs with notifying Local Youth Officers of relevant changes to the office, facilitating communication between offices, and assisting with providing support and resource materials to Local Youth Officers.
          2. To coordinate with their local Seneschals, Chatelaines, Chancellor of Family and Youth Programs, Autocrats, and Youth Activities Coordinators on providing age-appropriate and historically interesting activities, and provide current information about the Kingdom’s Family and Youth Programs to members, newcomers, and the general public.
          3. To ensure that Youth Activities are available for groups and at events sponsored by groups where there is not a local Youth Officer. If a local group within the region does not have a local Youth Officer, the Regional Vice-Chancellor of Youth will assist that group, as appropriate. Regional Vice-Chancellors of Youth will hold the Local Youth Officer position for their local Shire or Barony.
          4. To ensure that they run activities at events for the youth of the Kingdom twice a year for the duration of their warrant/ background check.
        3. Local Youth Officers
          1. Local groups are encouraged to maintain a warranted Youth Officer for their branch in order to establish and oversee all youth programs as appropriate for their group. The Youth Officer serves as a deputy to the Seneschal and should work closely with that office regarding educational programs for youth.
          2. To coordinate with their local Seneschal, Chatelaine, Chancellor of Family and Youth Programs, Regional Vice-Chancellor of Youth, Autocrats, and Youth Activities Coordinators on providing age-appropriate and historically interesting activities, and provide current information about the Kingdom’s Family and Youth Programs to members, newcomers, and the general public.
          3. To ensure that they run activities at events for the youth of the Kingdom twice a year for the duration of their warrant/ background check.
        4. Youth Officers-at-Large
          1. Youth Officers-at-large are not warranted officers. They are volunteers within the Kingdom that assist with facilitating Youth Activities, and coordination with local Youth Officers and the Chancellor of Family and Youth Programs.
          2. To ensure that they run activities at events for the youth of the Kingdome twice a year for the duration of their background check.
      4. Warrant and Background Check Requirements
        1. All Youth Officers must be at least 18 years of age, a paid member of the SCA, and must receive a background check that has been approved by Corporate.
        2. All warrant requests for Local Youth Officers must be approved by the local Seneschal. (Warrant request and background check paperwork can be found at the Chancellor of Family and Youth Programs page on Atlantia’s web site:)
        3. Warrant requests and background checks must be processed through the Chancellor of Family and Youth Programs. A Youth Officer will receive a letter from Corporate when their background check has been approved. Warrants are for the duration of the approved back ground check. If a Youth Officer intends to renew their warrant/background check, it is advised that they start the process, at a minimum, 2-3 months prior to the date of expiration of the warrant/background check.
      5. Reporting and Training
        1. It is required of all warranted Youth Officers to keep the Chancellor of Family and Youth Programs informed of developments related to youth programming and activities through regular reports. The reporting schedule shall be the same as that of the Office of the Seneschal; quarterly reports are due on January 5 (for the period October 1 – December 31), April 5 (for the period January 1 - March 31), July 8 (for the period April 1 – June 31) and October 5 (July 1 – September 30), and an additional end-of-year report. If there is no activity related to youth programming during a specific period, specify such in the report.
        2. It is required of all Children Officers-at-large and/or Coordinators of Youth Activities at events, to report any youth programming or activities that they have facilitated by sending a report within days of the activity to the Chancellor of Family and Youth Programs and event Autocrat.
        3. Reports should be legibly written or sent electronically to the Chancellor of Family and Youth Programs and must include, at a minimum, the following information: The date for which the report is being submitted, either quarter dates or event date
          • Youth Officer’s SCA and legal names, officer title/position, mailing address, telephone number, email address (if available), membership number, and expiration date
          • Summary of activities that occurred during the reported time period, either quarter or end of year
          • Summary of planned future activities
          • Any issues, questions, or concerns
      6. Participant’s/Parents’ Responsibilities
        1. The responsibility for minors lies solely on the parent or legal guardian (or temporary guardian) at SCA activities. See the minimum standards listed in section of the Great Book of Law for the Kingdom of Atlantia.
        2. Youth Activities is intended for children age five (5) through ten ().
        3. Minors under the age of five (5) (and/or not toilet trained) must have a parent/guardian or other responsible party present at Youth Activities at all times.
        4. Minors that are eleven () years of age and younger must be checked inn on periodically during any youth programming or activity; and Minors that are thirteen (13) years of age or younger are not suitable child-minders for younger children.
        5. Participants must be signed in/out of all youth programming or activities with complete and correct information, by a parent, guardian, or other responsible party or they will not be allowed to participate; and must be picked up no later than 15 minutes after the posted close of Youth Activities.
        6. Youth should not bring personal articles with them while attending supervised Youth Activities and the Coordinator will not be responsible for lost, broken, or stolen items.
        7. Youth who are disruptive, abusive, endangering themselves, or endangering others during youth programming or activities will receive one verbal request to stop the specific behavior. Continued disruption will result in the minor being returned to the parent/guardian. If problems persist with a youth, the matter may be reported to the appropriate group Seneschal and/or Autocrat for action.
        8. Parents should make a donation of supplies and/or contribute volunteer hours to youth programming or activities.
      7. Concerning Minors and Events. See the standards listed in Section of the Great Book of Law for the Kingdom of Atlantia.
      8. Warrant and Background Check Requirements
        1. A “Coordinator” is the volunteer selected by the Autocrat to run Youth Activities at a specific event. This individual shall be at least 18 years of age and will wear a nametag or other item that clearly identifies them as the Coordinator. The Coordinator will communicate with the Chancellor of Family and Youth Programs or their Regional Vice-Chancellor of Youth to ensure they understand the current policies and law regarding Youth Activities and minors.
        2. The Coordinator is not required to have a background check. However, at least one “background-checked” individual must be present at the event where they are coordinating Youth Activities. That background-checked individual must check in on the Youth Activities several times during the scheduled activity.
        3. The Society’s “two-deep” requirement must be upheld at all times during Youth Activities. These individuals may not be related or live in the same household.
        4. There may be a helper present with the Coordinator during the open hours of the Youth Activities. Helpers cannot be left in charge of the Youth Activities. All helpers need to wear identifying nametags or other items that clearly identify them as associated with helping at the Youth Activities.
        5. No adult/older teen shall ever be alone with a single child; and minors are never to be left unattended while participating in Youth Activities.
        6. See “Participant’s/Parents’ Responsibilities” in this policy for guidelines that must be followed by participants, parents, and guardians.
        7. Coordinators and their helpers will not physically discipline minors at Youth Activities.
        8. The Coordinator has the right to refuse to allow a disruptive youth back into the activities.
        9. If a minor is badly hurt or bleeding, the Coordinator or other volunteer will take the minor to get first aid and get the parent/ guardian. If this can’t be done simultaneously, care will be sought first. If the youth is only mildly hurt (a bruise/bump and is crying for attention), the Coordinator or a helper should take the minor to their parent/guardian for treatment.
        10. Coordinators must use a sign-in/out sheet for all youth programming or activities. (See the Chancellor of Family and Youth Programs web site for the required form )
      9. Youth Activities at Demos. All the policies for Youth Activities must be followed. Additionally, non-SCA minors must be accompanied by a parent/guardian or other responsible party at all times; and Coordinators or helpers may not accompany non-SCA minors to the bathroom.

1.8 Kingdom Waiver Secretary Duties and Responsibilities

      1. Supervise and coordinate the collection and storage of signed waivers in accordance with corporate policies.
        1. Read and understand corporate policies, and keep apprised of any changes pertaining to the collection and storage of signed waivers.
        2. Assist the Kingdom Seneschal in publishing and maintaining Kingdom waiver submissions policies.
        3. Maintain and publish a U.S. Postal mailing address, phone number, and e-mail address for contacting the Kingdom Waiver Secretary.
        4. Assist the Kingdom Seneschal in publishing clear guidance on waiver submissions. Instruct group seneschals on waiver submissions duties. Publish and update forms used by group seneschals for the submission of signed waivers.
          1. Notify the seneschal of a hosting group if waiver materials have not been received for an event or fighter practice period by the due date. Notify the Kingdom Earl Marshal in the event that fighter practice waiver materials have not been received by the due date.
          2. At his or her own discretion, approve requests for release from waiver submissions requirements due to catastrophic loss of waiver materials. Notify the seneschal of the hosting group and the Kingdom Seneschal of acceptance of release from waiver submissions requirements due to catastrophic loss of waiver materials.
          3. In the event that event waiver materials have not been received by the end of all officially granted grace periods, and no release from waiver submissions requirements has been approved, refer the group to the Kingdom Seneschal for sanctions due to noncompliance with waiver submissions policies. Notify the Kingdom Seneschal and seneschal of the hosting group when waiver materials have been received.
          4. In the event that fighter practice waiver materials have not been received by the end of all officially granted grace periods, and no release from waiver submissions requirements has been approved, refer the group to the Kingdom Earl Marshal for sanctions due to noncompliance with waiver submissions policies. The Waiver deputy will notify the Kingdom Earl Marshal and seneschal of the hosting group when waiver materials have been received.
          5. Investigate groups with a history of sanctions, or indication of other possible misconduct pertaining to waiver policies, with the assistance of the Kingdom Seneschal, and, where appropriate, the Kingdom Earl Marshal and Kingdom Minister of the Lists. Refer groups with a pattern of missing/late waiver submissions to the Kingdom Seneschal for sanctions.
        5. Store all submitted waiver materials, including event waivers and fighter practice waivers, in an organized manner.
          1. Hold all submitted adult event or fighter practice waivers for a minimum period of seven years, and hold all submitted minor event or fighter practice waivers for a minimum period of twenty years.
          2. Document the status of event or fighter practice waivers (pending, filed, late, or lost), as well as for what length of time waivers from a particular event or fighter practice period have been stored.
          3. Make waiver materials for any filed event or fighter practice accessible as requested by the Kingdom Seneschal.
        6. Submit a quarterly report to the Kingdom Seneschal on the status of waivers in the Kingdom.

1.9 Deputy Kingdom Event Bid Coordinator

      1. The Deputy Kingdom Event Bid Coordinator (DKEBC) is responsible for managing the state of all kingdom event bids that are the responsibility of the seneschal's office.
      2. The DKEBC shall encourage and receive bids from varying regions of the kingdom. When there are insufficient bids, the DKEBC shall actively solicit bids from groups.
      3. The DKEBC shall report to the Kingdom Seneschal monthly on the status of current kingdom event bids.
      4. The DKEBC shall provide copies of all kingdom event bids to the Crown and Kingdom Seneschal.
      5. The Kingdom Events Deputy will solicit the input of the following officers:
        1. Kingdom Minister of the Arts and Sciences concerning Kingdom Arts and Science Festival
        2. The Chancellor of the University of Atlantia concerning University sessions.
        3. The Dean of Youth concerning the Tournament of Chivalry.
      6. Kingdom events shall rotate among the Southern, Central, and Northern areas
        1. The Northern Region will consist of the Barony of Bright Hills, Barony of Dun Carraig, Barony of Highland Foorde, Barony of Lochmere, Shire of Roxbury Mill, Shire of Spiaggia Levantina, Barony of Storvik, Barony of Stierbach, and Barony of Ponte Alto.
        2. The Central Region will consist of the Barony of Black Diamond, Barony of Marinus, Barony of Tir-y-Don, Barony of Caer Mear, Shire of Berley Cort, and Shire of Isenfir.
        3. The Southern Region will consist of the Shire of Border Vale Keep, Barony of Hawkwood, Barony of Sacred Stone, Barony of Raven’s Cove, Barony of Hidden Mountain, Barony of Windmaster’s Hill, Barony of Nottinghill Coill, Shire of Seareach, and Shire of Cathanar.

1.10 Deputy Seneschal for Media Relations

      1. Purpose: To ensure that all information provided to organized news media is presented professionally and conveys a true, accurate, and unbiased sense of the purpose and intent of the SCA in accordance with the society media relations policy.
      2. Definitions
        1. Organized News Media as stated under the society media relations policy.
        2. Media Relations - as stated under the society media relations policy.
        3. Reportable Media event - as stated under the society media relations policy
      3. Responsibilities of the Kingdom Deputy Seneschal for Media Relations
        1. Maintain a working knowledge of Media Relations documents and notify local officers of changes.
        2. To act as liaison to organized news media on behalf of the Kingdom of Atlantia at or regarding Kingdom sponsored events and activities.
        3. To disseminate society prepared press materials for kingdom use; to author and disseminate Kingdom-specific materials; and to author and disseminate or approve event-specific materials, as needed.
        4. Quarterly reports are due on April 15 (for the period January 1 - March 31); July 15 (April 1 - June 30); October 15 (July 1 - September 30) and January 15 (October 1 - December 31) to the Kingdom Seneschal and the Society's Assistant Vice President for Media Relations. Reports must include all reportable media events as defined in media relations policy, including, but not limited to, contact from a Media representative for the purpose of doing a news story, column, or media presentation; a SCA Branch or representative wishing to publicize an event or activity in modern media venues; an unfortunate occurrence. Reports must include: date of activity, location, modern and society names (if applicable) of all contacts, and description of activity.
        5. Copies of stories, articles, newscasts, and/or televised features must be forwarded to the Deputy Society Seneschal for Media Relations for retention in the Knowledge Base.
        6. Unfortunate occurrences that might result in media coverage, including but not limited to, severe Injury or fatality; incident resulting in official law enforcement being summoned to an SCA activity; and negative news resulting in the organization being displayed in an unfortunate light e.g. destruction of property, prominent member retained on criminal charges, etc. must be reported within seven days to the Kingdom Seneschal and the Society's Assistant Vice President for Media Relations. Report must include, but not limited to, SCA and modern name of member, specifics on occurrence, degree of police and/or media involvement.
      4. Responsibilities of Local Seneschals
        1. The local branch seneschal is responsible for all Organized News Media contact at the branch level. Duties may be delegated to members who meet society media relations criteria.
        2. The seneschal must:
          1. Follow Society and Kingdom Media Relations policies, practices, and procedures.
          2. Utilize approved Society or Kingdom press materials.
          3. Contact the Kingdom Deputy Seneschal for Media Relations for creation or approval of event specific materials, when desired.
          4. Report to the Kingdom Deputy Seneschal for Media Relations within seven days of a Reportable Media Event as described in, but not limited to, Society Media Relations policy. Report must include date of activity; location; modern and society names (if applicable) of all contacts; Barony, Canton, and Shire affiliation (if applicable); and description of activity.
          5. Unfortunate occurrences that might result in media coverage, including but not limited to, severe Injury or fatality; incident resulting in official law enforcement being summoned to an SCA activity; and negative news resulting in the organization being displayed in an unfortunate light e.g. destruction of property, prominent member retained on criminal charges, etc.; must be reported within seven days to the Kingdom Deputy Seneschal for Media Relations. Report must include, but not limited to, SCA and modern name of member, specifics on occurrence, and degree of police and/or media involvement.

1.11 Policy on Alcohol at Events

      1. When a site written contract is silent on alcohol, branches may not publish in any announcement that alcohol is permitted or excluded and may not sponsor activities related to alcohol. In order to have SCA sponsored activities which require the use of alcohol such as brewing and vinting competitions, the written contract must be revised giving permission. Verbal authorization is not sufficient. However, the SCA will not prohibit or monitor the responsible use of alcohol by individuals at these sites.
      2. Site contracts that include alcohol permission may be advertised as such.
      3. Sites with alcohol prohibitions will be advertised as dry sites and the seneschal and event steward will be responsible for maintenance of the signed contract. Exceptions to the contract must be in writing from the site owner or contractual authority.

End FAQ

The Atlantian Book of Policy (Updated - 2017-02-01)
Date Monday, February 01, 2017 -- 713 KB
 
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