Event Information

Defending the Gate
(2025-03-29 - Site opens at 9:30 am & Closes at 8:30 pm)
Sudentorre

Event Info

Name:
Defending the Gate

Website:

Date(s):
2025-03-29 @9:30 am to 2025-03-29 @ 8:30 pm
Group:
Sudentorre

Virtual?:
No

Site Info

Site Name:
Izaak Walton League - Fredericksburg/Rapahannock Chapter

Address:
12400-12432 Herndon Road, Spotsylvania , VA, 22553

Directions:
Traveling from the North: Via I-95 South, take exit 130B to VA-3 w/Plank Road, turn left onto Orange Plank Road, turn left onto Herndon Road, destination on the right. Traveling from the South: Via I-95 North, take exit 130B to VA-3 w/Plank Road, turn left onto Orange Plank Road, turn left onto Herndon Road, destination on the right.

Restrictions:
No ground fires, only service animals will be allowed indoors. CAUTION: There are HoneyBee Hives on the grounds at the fence-enclosed area on the west side of Walton Pond . Those who are allergic to honey bee venom from stings need to avoid the area of our grounds near the enclosed bee hive area. Stay at least 20 feet from the perimeter of the fence-enclosed area where the hives are located.

Accessibility:
Accessibility: This site is not ADA compliant. There are parking spaces that will be designated as handicapped spaces in front of the Main Hall and in front of the building which will serve as the Royal Room; that building has an accessible ramp that leads to indoor, accessible single-occupant bathroom. There will also be outdoor restrooms, one of which will be accessible. The Main Hall is all on one floor, and there are no stairs, but is down the hill from the Gate. Martial activities are primarily on the grassy areas on the property, with some rapier possible in wooded areas, and archery is primarily in wooded areas. Please contact the Event Steward with specific concerns.



Event Steward

SCA Name:

Email:

Description:
Based on the theme of the Battle of Agincourt, there will be Armored Tournaments using the Gate of Sudentorre, Rapier Tournaments, Thrown Weapons, and Archery. There will also be a delicious feast with French and English dishes, and A & S activities. 

Cost Info


 Day-Trip Feast Camping
Adult, Member Discount Event Registration 20 15 0
Adult, Event Registration 30 15 0
Youth (5 - 17) 8 15 0
Child (0-4) 0 0 0

Reservationist Name:
Valla Ragna in Spaka

Reservationist Email:
scsanders70@gmail.com

Checks Payable To:
SCA, Canton of Sudentorre

Cost Notes:
Please make checks payable to: SCA Inc., Canton of Sudentorre

Mail to: Shelby Sanders, 43 Town and Country Dr. PMB171, Ste. 119, Fredericksburg, VA 22405

Refund Policy:  
 - Refunds are Defined as the return of monies previously paid to the Canton associated with attendance, feast, or other activities during an event. 
 - Refund requests must be made in person at a regularly scheduled Canton business meeting, or via email or in writing to the Event Steward or Reservationist. 
 - Refund requests must be received/postmarked via mail, email, electronic format (not verbal) prior to the end of the event in question. 
 - Honored refunds shall be posted within seven (7) business days of the end of the event in question 
 - Feast (or any other payment for food separate from the site fee) refunds are only available if the feast space is oversold (i.e., there are only 100 feast seats, and more than 100 spaces are sold). 
 - All other refunds are made at the discretion of the Canton Emergency Financial Committee. 
 - All refunds not cashed within 120 days of date of issue will be returned to the general fund.

General Activities

Martial Activities:
Yes - details coming soon

A&S:
Her Excellency Cynthia encourages the populace of Atlantia to bring Bee-themed items, and/or Agincourt-themed items for display or performance, and she will choose two to earn Her Favor.


Feast:
Lord Jasper has put together a fantastic feast for the enjoyment of the populace! This will be a sumptuous feast of 15th Century French and English recipes. Feast is limited to 64 people, so please pre-register to secure your seat for feast. If you have any allergy questions, please contact the Event Steward at donald.e.sutton@gmail.com




Merchants:
Interested merchants should contact event steward. 

Other:
Schedule

The site opens at 9 am and closes at 10:00 pm.

8:00 AM  - Event open for all Staff

  • 8:30 AM  - Gate Opens

  • 9:00 AM MoL and Field opens for authorizations and inspections

    • A&S Drop off begins (Main Hall)

    • Chatelaine/Gold Key Opens (Tent Near Gate)

    • Rapier Authorizations and Inspections begin

    • Archery inspections and practice range opens

    • Thrown Weapons range opens

  • 10:00 AM Morning Court Begins (indoors)

    • MoL closes for morning court

    • A&S drop-off closes for morning court

  • 11:00 AM Archery

    • Clout to begin at Archery Field

    • MoL Resumes authorizations and inspections

    • A&S drop-off resumes

    • Children’s Activities begin

    • Armored Authorizations and Inspections begin

    • Rapier: Double -Elimination Titan Tournament to begin at Rapiers List

  • 12:00 PM Day Board and Lunch (Main Hall)

  • 1:30 PM Rapier: Melee and post Melee pickups, Rapier List

  • 2:00 PM Troll gate closes: only pre-registered entrants after this point

    • Baronial Audience with Baron & Baroness in Main Hall

  • 3:30 - A & S Display and Competitions Close

    • All List Fields/Ranges close for the day

    • Tournaments conclude

    • Gate is broken down – All Hands Needed

    • A&S items should be picked up by this time

  • 4:00 PM Afternoon Court (Indoors)

  • 5:00 PM End Afternoon Court

  • 6:00 PM  - Dancing at the main hall

  • 6:30 PM Fund-Raising for MW: Auction of Services

  • 6:45 PM Feast to begin

  • 8:30 PM Feast to end – All Hands Needed for Clean Up

    •  Bardic begins (Fire Pit)